1704988760
1704988761
A：那就是说“一户一档”。
1704988762
1704988763
B: And each file should be named clearly, either in block capitals or in jet-black typed capitals.
1704988764
1704988765
B：而且每个档案名称清晰，或者用印刷体大写字母或者用黑体字大写字母。
1704988766
1704988767
A: That’s right. And how should the filing materials be sorted into order?
1704988768
1704988769
A：对。要入档的材料如何分类呢？
1704988770
1704988771
B: There are five basic methods of classifying materials for filing: alphabetical, numerical, alpha-numerical, geographical, and by the subject.
1704988772
1704988773
B：归档材料分类有5种基本方法：按字母、按数字、按字母与数字、按地理区域和按专题分类。
1704988774
1704988775
A: You have a good memory, Miss Chen.
1704988776
1704988777
A：陈小姐，你的记性真好。
1704988778
1704988779
B: One thing I think is also very important.
1704988780
1704988781
B：我认为还有一件事很重要。
1704988782
1704988783
A: What’s that?
1704988784
1704988785
A：什么呀？
1704988786
1704988787
B: If individual papers must be removed from the files, markers should be used for all absent files so that one can know where the papers are.
1704988788
1704988789
B：如果要从档案中抽出个别文件，要在抽出的地方作个标记，这样就能知道那些文件的去向。
1704988790
1704988791
A: Yes, that’s really very important.
1704988792
1704988793
A：是呀，那真的是非常重要。
1704988794
1704988795
B: A card index is very useful in the filing system. It is a most valuable friend to a secretary, so it must be kept handy and up to date.
1704988796
1704988797
B：索引卡片对归档是非常有用的。它是秘书的良友，所以要保持方便和时新。
1704988798
1704988799
A: That’s true. And don’t forget that prompt and careful filing contributes greatly to the efficiency of our office.
1704988800
1704988801
A：没错。同时别忘了及时细心的归档对办公室的工作效率起着很大的作用。
1704988802
1704988803
Dialogue 5
1704988804
1704988805
A: Hi, Mary. I’m reading a book on letter writing. Look, this is the layout of a business letter. But I don’t know what all these mean. For example, here, the heading. What does it mean?
1704988806
1704988807
A：嗨，玛丽。我正在读一本关于信函写作的书。瞧，这是一封商务信函的格式，但我不明白这些内容的意思。例如，这里的信头是什么意思？
1704988808
1704988809
B: Well, the heading is the sender’s (or writer’s) address. If you use letter head stationery, it is already printed with the name of the company, the telephone and fax number, email and so on. But if it is typed, it must be typed at the upper right-hand corner of the first page.
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