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1705137861
· Secure permission to use a large gathering area (big conference room or gym) on your campus.
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1705137863
· Create tournament entry form (can be done in Excel or by teams entering online using a program like ForensicTournament.net—see sample form in Appendix E).
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1705137865
· Send invitations (institutions with limited rooms may need to limit the total number of entries as well as the number of entries for each school).
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· Send topic areas (if providing those for the tournament).
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· Order trophies or awards (not necessary if using certificates).
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· Send invitations to qualified judges from outside the area.
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1705137873
· Make arrangements for any needed food services on the campus.
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1705137875
· Invite one or more university officials to speak at the opening ceremony.
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1 MONTH IN ADVANCE
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· Create a list of potential motions (can be done by the Tournament Director or a committee with the Tournament Director as a member).
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1705137881
· Send invitations for volunteer judges from the local community (faculty, community members, special guests).
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1705137883
· Begin accepting entries for the tournament.
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1705137885
· Secure commitments from the student volunteers to work during the tournament.
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1705137887
· Contact campus security to discuss the event with them—ask whether or not visitors will need any sort of badges or identification.
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1705137889
· Contact campus cleaning staff to find out about opening and closing buildings and about cleaning needed during the weekend.
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1705137891
· Contact campus health clinic to let them know about the upcoming event.
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1705137893
· Reconfirm rooms on the campus, hotel rooms, meal service arrangements.
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1705137895
· Send confirmation letters to participating faculty from other schools.
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· Create publicity materials.
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2 WEEKS BEFORE THE TOURNAMENT
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· Prepare copies of the general instruction sheet for judges.
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1705137903
· Create a master list of all competition rooms and send it to the Tabulation Director.
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· Create a tournament map with a clear listing of the location and numbers of all of the rooms to be used for the tournament.
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1705137907
· Make copies of the tournament schedule and map (to distribute to all participants).
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1705137909
· Make copies of the evaluation forms for competitors and judges.
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