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23.4 Tournament Invitation
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One of the first and most important responsibilities of the Tournament Host is to write and distribute tournament invitations. Invitations should include the following information:
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· The date, time, and location of the tournament
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· The entry deadline for the tournament (the time and date by which all participants should submit their complete list of debate teams and judges)
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· How to submit entries
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· Contact information from the individual submitting the entry
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· The types of debate being offered and the rules for each type of debate
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· Topic areas, if they are to be used
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The invitation should be submitted about three months prior to the entry deadline to provide schools plenty of time to decide whether or not they can attend, plan their schedule, and make their travel decisions. The entry deadline should be at least one week before the start of the tournament. A one-week entry deadline will allow the Tournament Host time to contact extra judges, if necessary, and will also provide time to enter the contestant names into a computer tabulation program.
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The invitation should instruct participants how to submit their entries. Entries should include a list of names of all judges and debaters who will participate, as well as contact information for the person submitting the entries. As entries come in for the tournament, the Tournament Director should create a list of all participants. The Tournament Director needs to know how many total teams are entered because, as mentioned previously, that number determines how many judges and rooms are needed. Additional items such as the rules for the type of debate offered and topic areas, if they are to be used, may also be included as part of the invitation.
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A template for a tournament invitation is provided in Appendix B at the end of this chapter. Of course, it will need to be modified according to the needs of the individual tournament.
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23.5 Summary
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This chapter has considered some general guidelines about administering debate tournaments. Organizing a debate tournament requires careful planning and preparation, including consideration of the size of the tournament, tournament location, tournament logistics, preparation of judges, and tabulation of results. A debate tournament requires sufficient planning and preparation in the months leading up to the event in order to be successful.
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本章介绍了组织辩论联赛的一些基本步骤。组织一场辩论联赛需要非常细致的规划和前期准备，要考虑诸多方面，例如：联赛的规模大小、场地位置、组织工作、裁判的准备以及比赛结果的统计等等。一场辩论联赛需要在举办前几个月进行充分规划和准备，才能保证其成功举办。
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23.6 Terms and Concepts from Chapter 23
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Check your memory and comprehension by describing or defining these key terms and concepts:
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· Swing teams
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· N minus 1 rule
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· N/2 rule
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· Pairings
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· Tab room
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· Tournament invitation
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· Entry deadline
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· Topic areas
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