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· Create a tournament map with a clear listing of the location and numbers of all of the rooms to be used for the tournament.
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· Make copies of the tournament schedule and map (to distribute to all participants).
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· Make copies of the evaluation forms for competitors and judges.
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· Send a reminder about the registration deadline to all schools.
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· Secure the use of a small laser printer for use in the tab room and test it with the computer to be used for printing.
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· Acquire other necessary supplies for the tournament (computer for tabulation, spare toner cartridge for printer, extra reams of paper, a box of pens, and four rolls of tape).
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· Post publicity materials on the university campus and in the local community.
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THE WEEK OF THE TOURNAMENT
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· Finalize the list of motions.
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· Post “room use” signs outside all competition rooms (indicating hours and days of tournament).
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· Print a list of all teams entered (software programs do this automatically).
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· Prepare invoices for subsidies (if providing subsidies for the tournament).
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· Determine the number of swing teams that will be needed for each division.
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· Conduct a training session for volunteers.
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· Reconfirm entries.
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· Discuss responsibilities with tournament staff.
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· Create the schedule for the opening ceremony.
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· Post a “Welcome Debaters” banner on campus.
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· Post signs around campus with directions to rooms to be used during the tournament.
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· Purchase some basic first aid supplies for the tournament.
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THE DAY BEFORE THE TOURNAMENT
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· Post several copies of the schedules and the lists of teams (in the registration area).
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· Prepare a board (in the large gathering area) for posting schedules and draws for debate rounds.
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· Set up tables in the registration area.
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· Set up the tabulation room.
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