1704988753
A：你知道归档的要素吗？
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1704988755
B: Yes, I do. The essence of filing is to bring together in a single folder or file all papers relating to a particular subject.
1704988756
1704988757
B：是的，我知道。归档的要素是把档案存入档案夹内或把所有的文件归入一个特定的编目。
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1704988759
A: That means “one customer, one file”.
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1704988761
A：那就是说“一户一档”。
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1704988763
B: And each file should be named clearly, either in block capitals or in jet-black typed capitals.
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1704988765
B：而且每个档案名称清晰，或者用印刷体大写字母或者用黑体字大写字母。
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1704988767
A: That’s right. And how should the filing materials be sorted into order?
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1704988769
A：对。要入档的材料如何分类呢？
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1704988771
B: There are five basic methods of classifying materials for filing: alphabetical, numerical, alpha-numerical, geographical, and by the subject.
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1704988773
B：归档材料分类有5种基本方法：按字母、按数字、按字母与数字、按地理区域和按专题分类。
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1704988775
A: You have a good memory, Miss Chen.
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1704988777
A：陈小姐，你的记性真好。
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1704988779
B: One thing I think is also very important.
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1704988781
B：我认为还有一件事很重要。
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1704988783
A: What’s that?
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1704988785
A：什么呀？
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1704988787
B: If individual papers must be removed from the files, markers should be used for all absent files so that one can know where the papers are.
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1704988789
B：如果要从档案中抽出个别文件，要在抽出的地方作个标记，这样就能知道那些文件的去向。
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1704988791
A: Yes, that’s really very important.
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1704988793
A：是呀，那真的是非常重要。
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1704988795
B: A card index is very useful in the filing system. It is a most valuable friend to a secretary, so it must be kept handy and up to date.
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1704988797
B：索引卡片对归档是非常有用的。它是秘书的良友，所以要保持方便和时新。
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1704988799
A: That’s true. And don’t forget that prompt and careful filing contributes greatly to the efficiency of our office.
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1704988801
A：没错。同时别忘了及时细心的归档对办公室的工作效率起着很大的作用。
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